Running a fund means tracking two very different data streams. One is how your portfolio companies are performing. MRR, burn, headcount, whatever KPIs matter to your strategy. The other is your own fund's activity. The priced round you just closed, the debt facility a company drew down, the cap table that changed after a bridge converted.
Both streams tend to arrive as spreadsheets and PDFs from a dozen different sources, and both used to mean someone on your team typing numbers into a system by hand.
Vestberry's new AI Extractions Hub brings both jobs into a single workspace, so KPI data and investment data get the same treatment. Upload a document, and structured, validated data comes out the other side.
One hub for KPI reports, priced rounds, debt rounds and cap tables
The AI Extraction Hub is one place for every AI extraction, whether the document arrives as Excel, Word or PDF. Every extraction runs on the same model, with the extraction itself adapted to the document type. The AI reads and matches the data, your team reviews and validates it, and the results import into your portfolio records.
Extracting portfolio KPIs
For KPI reports, the AI Extraction reads the document, figures out the KPIs to be extracted and maps them to the KPI set up you already track for that company, with a confidence score attached to every suggestion. If a report covers more than one period, say a founder resends a file that now includes an updated quarter, you choose exactly which period to bring in, so numbers you've already validated aren't overwritten by mistake.
Processing investment documents
Investment documents vary widely in structure. Priced rounds, debt and convertible rounds, and cap table updates each get their own workflow, built to read that document type accurately. When a convertible converts at a discount, for instance, the extraction takes the exact values from the source document rather than recalculating them with formulas that discounts tend to distort.
Closing a round, booking a debt facility, or updating a cap table no longer needs a separate manual data entry pass once the paperwork is done. The extraction does the reading, and your team confirms the outcome.
Built so your team makes the final call
Every extraction ends on a review screen before anything reaches your portfolio records. Edit values, adjust matches, or cancel entirely, right up until you confirm the import. And if a file has already been processed, the Hub flags it before a duplicate can slip through.
KPI extraction runs entirely within the EU, which matters if data residency is part of how your fund or your LPs think about compliance.
Want to see the AI Extractions Hub run against one of your own reports? Get in touch with the Vestberry team for a walkthrough.
FAQ
What types of documents does the AI Extractions Hub support? KPI reports, priced rounds, debt rounds and cap tables, uploaded as Excel (.xlsx) or PDF files.
Does the Hub import data automatically? No. Every extraction ends with a review step where your team confirms or adjusts the matched data before anything is added to your portfolio records.
Can the Hub help set up KPI tracking for a brand new portfolio company? Yes. Upload a financial statement for a company with no existing KPI configuration, and the extraction identifies and proposes which KPIs to track, based on the metrics you already use across your portfolio.
